The newest electronic fax systems are an innovative and dependable way to send documents quickly and securely. It combines the method of faxing with the modern email system, having advantages over both traditional faxing and email.
Advantages of Electronic Faxes
The core advantage of using an electronic Fax over traditional faxing is its capability for privacy and security. In a world where the security of documents is of paramount importance, an electronic Fax delivers a tested solution to the problem of confidential documents left lying in fax machines for any passing observer to see. Documents can also be securely stored online for free.
It’s also an ideal system for those working on the move. There is no need to wait to get to the office to send faxes when they can simply be sent and received via email. Depending on the service you use, you will be able to send your electronic fax from your iPhone, iPad and Android apps.
While it seems relatively simple, it’s best to pick from the bigger companies in the field, to ensure that you have a reliable, easy-to-use system. Getting a dependable system is a must and I have been looking at one of the biggest, eFax, used by around 11 million customers in 46 countries per day. This kind of consistent delivery is what I am looking for in the service, if it isn’t something I can rely on, I would want to find something that I can.
Electronic faxes are a low cost method compared to traditional faxing, eliminating the need for bulky and expensive fax machinery as well as paper, toner and a devoted telephone line . It is the perfect system for paperless offices and for any business, whether it is small, medium or large, wanting to cut back on unnecessary overheads. If you are reluctant to cut the cord, make sure that you take advantage of any free trial offers so that you can try the system for a month before you consign the old fax machine to the bin.
Electronic fax systems are easy to use. Any device that can be connected to the internet, such as a PC, laptop or smart phone, can send and receive faxes to and from fax machines. You can access your faxes as PDF or TIF attachments via a designated email account and they can be accessed away from the office anywhere an internet connection is available .
Sending faxes is just as simple and, if you pick the right service, you might also have the option to select your fax number from a wide range of local, non-geographic and freephone numbers based in cities worldwide. You get a number that is yours to keep and it can follow you anywhere that there is an internet connection. A basic account might provide up to 10 fax numbers assigned to your business, with the larger corporate accounts providing additional numbers for larger businesses. It is possible to port your existing fax number to your new electronic fax system, so that people sending and receiving faxes to your number can simply continue sending documents as they would to a traditional fax machine.
Nathan Morgan has been an IT professional for 14 years.